** Interested candidates should send resume’ to info@flatfeehiring.com **
Full-Time | Salaried | Starting at $50,000 | 8:00 AM–5:00 PM
Are You Organized, Tech-Savvy, and Someone Who Gets Things Done?
We’re looking for a professional, personable, and highly dependable Administrative Assistant to become an important part of our team!
This isn’t just a position where you’ll answer phones and file paperwork. We’re looking for someone who can think ahead, take initiative, leverage technology, and help keep the office running smoothly.
The ideal candidate is comfortable with Microsoft Office, AI-powered tools, professional communication, and creating polished marketing materials. You’ll work closely with management and the sales team to provide administrative support, identify needs before they become problems, and help create professional flyers and promotional materials for equipment sales.
If you’re the type of person who sees something that needs to be done and says, “I’ll take care of it,” we want to hear from you!
What You’ll Do
- Provide administrative and clerical support to management and the sales team.
- Serve as a friendly and professional first point of contact by answering and directing phone calls and greeting visitors.
- Prepare, compose, and edit professional business correspondence, emails, letters, and other documents.
- Maintain organized electronic and paper filing systems, including scanning, uploading, and organizing important documents.
- Use Microsoft Word, Excel, and Outlook to create documents, spreadsheets, correspondence, and communications.
- Use AI-powered tools to improve productivity, streamline administrative tasks, and enhance office efficiency.
- Create professional-looking marketing flyers, promotional materials, and sales-support materials using AI and other technology.
- Proactively identify administrative needs and find solutions before being asked.
- Support the sales team with administrative tasks that help keep projects moving.
- Handle confidential and sensitive information with professionalism and discretion.
- Assist management with various projects and responsibilities as needed.
- Help maintain a professional, organized, and welcoming office environment.
What We’re Looking For
You’ll be a great fit if you have:
- Strong proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Advanced familiarity with AI-powered tools and technology.
- Excellent written and verbal communication skills.
- Experience creating professional correspondence, business documents, and presentations.
- Strong organizational skills and the ability to manage multiple priorities.
- Excellent attention to detail and accuracy.
- The ability to work independently while also being a collaborative team player.
- A professional, friendly, and personable demeanor.
- Strong problem-solving skills and a proactive approach to your work.
- Dependability, punctuality, and a strong work ethic.
- The ability to handle confidential information appropriately.
The Personality We’re Looking For
We’re looking for someone who is:
Professional. You represent the company well in every interaction.
Proactive. You don’t wait to be told about every problem; you look for ways to help.
Resourceful. You know how to use technology and available tools to find solutions.
Organized. You can keep up with documents, deadlines, communications, and competing priorities.
Dependable. When you say you’ll get something done, the team can count on you.
Personable. You can make customers, visitors, coworkers, and leadership feel welcomed and respected.
A “do what it takes” team player. You’re willing to jump in, learn something new, and help wherever you’re needed.
Schedule
Monday–Friday | 8:00 AM–5:00 PM
This is a 40-hour-per-week salaried position. Evening or weekend work is not normally required. Very occasional additional time may be needed for a special project or time-sensitive job, but this is rare.
Compensation
Starting Salary: $50,000/year
A 90-day performance review will be conducted following the start of employment.
Benefits
We offer a competitive benefits package, including:
- Medical Insurance: Minimal employee-only cost; dependent coverage is voluntary and employee-paid.
- 401(k): Eligible after 6 months of employment.
- Company-Paid Life Insurance: Coverage up to $50,000, including Accidental Death & Dismemberment (AD&D).
- Dental Insurance: Approximately $6.50/month for employees; dependent coverage available at a minimal employee cost.
- Vision Insurance: Voluntary coverage available.
- Paid Vacation: Eligible for vacation benefits after 6 months based on start date; 10 days of vacation after one year.
- Paid Sick Time: 5 days per year.
Ready to Bring Your Skills to a Team That Values Initiative?
If you’re an organized administrative professional who is comfortable with technology, excited about AI, detail-oriented, and ready to make a real impact, we’d love to hear from you.
Apply today!
